Faculty Intern

Requirements:

• Minimum qualification – Studying towards a Bachelor’s Degree qualification or an equivalent qualification
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office
• Ability to collaborate with team members at all levels of the institution
• A good understanding of online assessments, learning management systems and quality assurance in higher education

Competencies:

The successful applicant will have the following competencies:

• Excellent verbal and communication skills
• Proficiency in Microsoft Office (MS Word, MS Excel, MS Outlook, eFiling, etc.)
• Ability to multitask and to work independently
• Ready to take on new projects and provide the necessary support as and when required

Behavioural attributes

• Integrity
• Systematic and attention to detail
• Hardworking
• Motivated
• Team player

Faculty Activities:

1. Learning and Teaching-related activities (3 days a week)

1. 1 Internal document management:

• Updating programme files with the correct naming conventions per programme.
• Update programme files by adding the URL links to the respective programme files:
  • Data per programme
  • Results per semester and year
  • Assessment verification reports
• Downloading assessments from old eLearn sites and saving as PDF files and/or Word files (study material) for record keeping.
• Downloading study material per semester from eLearn, converting to PDF as needed, and uploading to Module Folders for record keeping.
• Download study guides from eLearn in Word format, converting to PDF format. Upload the Word version to the study guide folder in the module folder list for record keeping.

1.2 Assessment-related assistance

• Plagiarism and IA checks of programme material and/or student submissions on the relevant software e.g. Turnitin (as and when required)

1.3 General

• Assisting with general Faculty administration as and when required.

2. Quality Assurance-related activities (2 days a week)

2.1 Regulatory document management (eFilling)

• Assist Quality Assurance Coordinator by facilitating the completion of eFilling per semester for regulatory records of:
  • Assessment instruments and examples of completed assessments per module per programmeStudy material per module per programme
  Ensure timely maintenance of eFilling records, including the timely upload of relevant documents in PDF format to correct evidence folders, ensuring that eFilling per semester is complete before the start of the next semester.

• Perform quality checks on eFilling documents, including systematic review of document formatting, accessibility, accuracy etc.

2.2 Assistance with Institutional Audit Portfolio of Evidence

• Assist Head: Internal Quality Assurance with gathering of portfolio of evidence for the CHE Institutional Audit project, including:
  • Correct naming and numbering of evidence documents
  • Quality checks on evidence documents, including systematic review of relevance, formats, accessibility, accuracy, data protection etc.
  • Where needed, facilitate the gathering of relevant evidence from stakeholders.

2.3 General

• Assisting with general Quality Assurance administration as and when required.

Ad-hoc activities:

• Assisting with general Faculty administration and operational functions as and when required
• Quality Assurance meetings when required

Working hours:

Flexible working hours based on 175 hours per month, with three days being office bound at Parktown Campus.

Commencement date:

1 September 2025